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6920 Pueblo  Wichita KS  

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Christine Pruitt 

President

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TERMS FOR TRANSITIONAL EMPLOYEES

Are the terms Annual Leave, Non-Scheduled Day, Personal Day and Un-Scheduled Day confusing to you?

And do you know what a Red Mark is?

Hopefully the following explanations will help you to understand these terms better.

Annual Leave: 

Transitional Employees earn 1 hour of AnnualLeave for every 20 hours worked. Annual leave can be used when you need to call in unexpectedly (un-scheduled / red-mark) or can be scheduled and approved in advance, by filling out and turning in a PS Form 3971 to your Supervisor. 

As long as the leave book is open for the date(s) requested your Supervisor should approve your request for pre-scheduled Annual Leave.

Personal Day:

Transitional Employees are allowed 2 Personal Days each calendar year (Jan. 1 - Dec. 31). 

There are two ways to use a Personal Day.

1.) If you have submitted a PS Form 3971requesting Annual Leave to have the day off and due to the leave book being full your request has been disapproved. You can then submit a PS Form 3971 requesting to use a Personal Day and it will be approved as a scheduled absence. Your choice of Annual leave (if you have any) or LWOP (Leave Without Pay) is to be used in conjunction with a Personal Day. 

2.) If you have an emergency or are unexpectedly

unable to report to work as scheduled (a.e. illness, accidents, car problems, natural disasters, etc.), you may call in and take a Personal Day. This would be considered a scheduled absence. Your choice of Annual leave (if you have any) or LWOP (Leave Without Pay) is to be used in conjunction with a Personal Day.

Remember you only have "2" personal days per calendar year.

Use them sparingly.

When you take a Personal Day, it does not count as an un-scheduled absence.

Non-Scheduled:

Transitional Employees are given 5 non-scheduled days (unpaid) each calendar year, excluding Dec. 1 - Dec. 25. Non-scheduled days must be approved in advance by submitting a PS Form 3971 to your Supervisor. Requests are considered on a first-come, first-serve basis. Requests can be submitted up to 42 days (6weeks) in advance, but not any sooner.

If your request is disapproved because the leave book is full, then you may use a personal day instead, (as long as you have one to use). 

You cannot use a Non-Scheduled day when you call in to say you are not coming in or if you need to go home early.

Non-Scheduled days are to be used for full day leave which has been approved in advance, only.

 Since, all Non-Scheduled days have to be approved in advance they count as a scheduled absence and therefore, do not count against you.

Remember, you only get "5" of these per calendar year.

Un-Scheduled:

Any absence that is not approved in advance, by submitting a PS Form 3971 is considered an Un-Scheduled absence. An Un-Scheduled absence is the same thing as a Red Mark and these do count against you.

 Therefore, if you have used your 2 Personal Days and have not received a pre-approved PS Form 3971 using Annual Leave or a Non-Scheduled day, your absence will be considered Un-Scheduled and will be a Red Mark on your attendance record.

If you have any questions, concerning these terms and explanations, we strongly suggest that you speak with your Supervisor or, better, a union steward.